Departments – Kanchibiya Town Council

The Council Secretary is the Chief Executive Officer responsible for overseeing the operations of the Town Council.

While the functional heads are in charge of carrying out the technical and administrative aspects of the Council, the Office offers general policy guidance and serves as a supervisor. In the framework of the National Decentralization Policy, it also interprets government policies into workable programs and projects.

Furthermore, the Office of the Council Secretary makes certain that there are strong connections both within and between the Departments/Units in order to enhance internal systems and communication and support the Council's efficient operation. Overall, the Council Secretary is responsible for effective strategic management of the Council.

The Office of the Council Secretary comprises a Public Relations Unit.

In addition to providing land survey services, the Department is in charge of development control, land use regulation, and research and development promotion.

Along with facilitating policy formulation and implementation, the Department is also in charge of coordinating cross-cutting issues and climate change adaptation.

The Department shall perform the following specific functions:

a) Facilitate the development and implementation of policies.
b) Conduct spatial planning in order to facilitate development and control of property;
c) Develop and maintain the Valuation Roll on Council properties and land developments;
d) Conduct valuation of properties in order to determine values for rentals/lease agreements;
e) Conduct land surveys for generation of maps;
f) Provide technical support on environmental impact on planned developmental projects;
g) Grant planning permission;
h) Conduct inspections on infrastructure developments in order to ensure adherence to approved plans and mitigate illegal constructions;
i) Provide technical support in the administration of Constituency Development Fund (CDF) in order to facilitate approval of projects;
j) Facilitate upgrading of settlements;
k) Coordinate gender mainstreaming and other cross-cutting issues and climate change adaptation;
l) Conduct monitoring and evaluation of planned projects; and
m) Promote research and development. healthy and green environment.

The Department is responsible for the provision of engineering services, fire and rescue services, management of parks and gardens and maintenance of motor vehicles, plant and equipment.

It shall also be responsible for provision of fire and rescues services. Further, the Department is responsible for inspection of vehicles, dredging and pontoon crossing services (in selected districts only).

The Department shall perform the following specific functions:
a) Construct and maintain local roads, drainages and buildings;
b) Facilitate the provision of electricity services;
c) Supervise the construction and maintenance of roads, drainages, District airports, aerodromes and airstrips;
d) Conduct motor vehicle inspections in order to facilitate registration and issuance of licences;
e) Prepare bills of quantity and forms of tender in order to quantify construction works and facilitate tendering;
f) Provide architectural services in the design of Public infrastructure in order to ensure adherence to standards, specifications, statutory and design requirements;
g) Install and maintain street and traffic lights in order to improve security and safety on the roads;
h) Manage the operations of the mechanical workshop in order to ensure the repair and maintenance of the Council’s fleet of vehicles and machinery;
i) Provide dredging and pontoon crossing services (applicable to Councils with water bodies);
j) Manage parks, gardens and open spaces in order to ensure a green environment and beautify the District;
k) Provide fire and rescue services in order to safeguard lives and property;
l) Facilitate the provision of rural water supply and sanitation services for improved hygiene; and
m) Implement CDF projects related to infrastructure development.

The Department is responsible for the management of financial resources
in order to facilitate implementation of programmes. The Department is also responsible for the management of commercial and business development
services and stores.
The Department performs the following specific functions:
a) Prepare and submit financial management reports in order to comply
with financial regulations and facilitate informed decision making;
b) Develop and implement internal controls in order to enhance
transparency and accountability in the utilisation of financial and
material resources;
c) Collect and account for Levies, Tariffs and Tolls and vehicle licensing
fees and other revenues in order to safeguard public resources and
support the budget;
d) Maintain expenditure and commitment ledgers in order to ensure that
public funds are appropriately utilised;
e) Conduct research in order to establish new business ventures;
f) Manage provision of hospitality and other business services;
g) Account for assets in order to safeguard public property;
h) Prepare and submit annual audited accounts in order to facilitate
decision making;
i) Management of stores;
j) Management of risks in order to mitigate losses; and
k) Payroll Management.

The Department is responsible for the provision of preventive and
curative health services through general nursing care and clinical care and
provision of medical equipment, and pharmaceutical services. The
Department is also responsible for implementing programmes and
projects aimed at preventing, controlling and eliminating diseases in order to
promote health and prolong life.

The Department performs the following specific functions:
a) Provide clinical care services;
b) Provide nursing care and pharmaceutical services;
c) Control of communicable diseases and Neglected Tropical Diseases
(NTDs);
d) Provide counselling and testing services;
e) Control and elimination of malaria;
f) Provide child health programmes;
g) Provide vaccination services;
h) Ensure availability of medical equipment in health facilities;
i) Provide environmental health services;
j) Provide maternal health services;
k) Provide family planning, counselling and dispensing of family planning
commodities;
l) Provide nutrition services;
m) Conduct health education programmes;
n) Conduct disease surveillance programmes; and
o) Manage ambulance services.

The Department is responsible for managing and developing human
resources as well as provision of administrative and logistical support
services in order to improve performance and enhance smooth operations
of the Council. The Department also provides secretarial services to the
Council Committees.
The Department performs the following specific functions:
a) Manage the human resource function in the Council in order to
enhance staff morale and optimise utilization of human resources;
b) Provide administrative and logistical support services in order to
enhance smooth operations of the Council;
c) Disseminate human resource and administrative policies in order to
inform decision making and create awareness;
d) Interpret terms and conditions of service, code of ethics and
Government policy on training in order to enhance adherence and
ensure compliance to the National training policy;
e) Conduct training needs assessments in the Council in order to
facilitate preparation of training programmes;
f) Maintain buildings and surroundings in order to promote a conducive
working environment;
g) Provide Registry services in order to contribute to the efficient
operation of the Council;
h) Formulate and implement staff wellness programmes;
i) Provide Secretariat services to the Council Committees;
j) Provide security services in order to safeguard Council property; and
k) Coordinate the operationalization of the integrity committee in order
to create general awareness on the danger and effects of corruption
and unethical conduct.

The Department is responsible for the implementation of the fisheries
and livestock development programmes as well as provision of veterinary
services. It also monitors the implementation of the national capture
fisheries and aquaculture programmes.

The Department performs the following specific functions:
a) Provide veterinary services in the District;
b) Facilitate safe trade in animals and animal products;
c) Promote disease-free compartments and conform to set standards;
d) Implement livestock policy and legislation in order to promote
livestock production and productivity;
e) Promote and implement Animal Welfare and Livestock Production
programmes in order to enhance productivity of the livestock rearing
systems;
f) Manage rangelands and livestock water sources in order to ensure
adequate availability of feed and water for livestock;
g) Implement standards for the grading of livestock, livestock products
and by-products in order to ensure adherence to quality requirements;
h) Conserve, manage and develop fishery resources and waters in a
sustainable manner in order to improve fish stocks; and
i) Collaborate with relevant stakeholders on issues relating to food
safety.

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